Documents Required for Trademark Registration in Delhi

Trademark registration is a crucial step for businesses and individuals seeking to protect their brand identity. In a competitive market like Delhi, where thousands of new businesses, startups, and professionals emerge every year, securing a trademark helps distinguish your goods or services from others and provides legal protection against misuse or infringement.

Before filing a trademark application, it is essential to understand the documents required for trademark registration in Delhi. Having the correct documentation in place ensures a smooth filing process and avoids unnecessary delays or objections from the Trademark Registry.

This article explains, in detail, the documents required for trademark registration, depending on the type of applicant and the nature of the trademark.

What Is a Trademark?

A trademark is a unique sign, symbol, word, logo, phrase, design, or combination thereof that identifies and distinguishes the goods or services of one entity from others. Once registered, the trademark owner obtains exclusive rights to use the mark and can take legal action against unauthorized use.

In India, trademarks are registered under the Trade Marks Act, 1999, and applications from Delhi are handled by the appropriate branch of the Indian Trademark Registry through an online filing system.

Importance of Proper Documentation for Trademark Registration

Submitting accurate and complete documents is essential for the following reasons:

• Prevents rejection or objections during examination

• Speeds up the application and registration process

• Establishes legal ownership of the trademark

• Helps claim priority or prior usage, if applicable

• Ensures enforceability of trademark rights

Incomplete or incorrect documentation can lead to delays, additional costs, or even refusal of the application.

Common Documents Required for Trademark Registration in Delhi

While the core documents remain the same across India, the requirements may vary slightly depending on whether the applicant is an individual, company, partnership, or startup. Below are the standard documents required in most cases.

1. Trademark Application Form (Form TM-A)

Form TM-A is the official application form used to apply for trademark registration in India. This form includes essential details such as:

• Name and address of the applicant

• Type of applicant (individual, company, partnership, etc.)

• Description of goods or services

• Trademark class

• Date of first use (if applicable)

The form is filed electronically through the Trademark Registry portal.

2. Applicant’s Identity Proof

Identity proof is required to establish the legal identity of the applicant. Acceptable documents include:

For Individuals:

• Aadhaar Card

• Passport

• Voter ID

• Driving License

For Companies and Entities:

• Certificate of Incorporation

• PAN Card of the entity

The name on the identity proof must match the name used in the trademark application.

3. Applicant’s Address Proof

Address proof confirms the place of business or residence of the applicant.

Accepted Address Proofs:

• Aadhaar Card

• Passport

• Utility bills (electricity, water, or gas bill not older than 2–3 months)

• Rent agreement or lease deed (if applicable)

For companies or LLPs, the registered office address mentioned in incorporation documents is used.

4. Trademark Logo (If Applicable)

If the trademark includes a logo, symbol, or stylized text, a clear digital copy of the logo is required.

Logo Requirements:

• JPEG format

• High resolution

• Exact representation of the mark to be registered

If the application is for a wordmark only (text without a logo), this document is not mandatory.

5. Proof of Business Registration (If Applicable)

If the applicant is running a registered business, supporting business documents may be required.

Examples Include:

• Certificate of Incorporation (Company)

• Partnership Deed (Partnership Firm)

• LLP Agreement (LLP)

• GST Registration Certificate

These documents help establish the legitimacy of the business entity applying for the trademark.

6. Power of Attorney (Form TM-48)

If the trademark application is filed through a trademark attorney, agent, or consultant, a signed Power of Attorney is mandatory.

Key Points:

• Filed in Form TM-48

• Authorizes the agent to act on behalf of the applicant

• Must be signed by the applicant

• Does not require notarization in most cases

This document is essential when professional representation is involved.

7. Proof of Prior Use (If Claiming Usage)

If the applicant claims that the trademark has already been used in commerce before filing, proof of prior use must be submitted.

Acceptable Proofs Include:

• Invoices bearing the trademark

• Bills or receipts

• Website screenshots

• Social media pages

• Advertisements or marketing materials

• Product packaging with the trademark

These documents should clearly show the trademark and the date of use.

8. MSME or Startup Recognition Certificate (Optional)

Applicants registered as MSMEs or recognized startups can avail reduced government fees.

Required Documents:

• Udyam Registration Certificate (for MSME)

• DPIIT Startup Recognition Certificate (for startups)

Submitting these documents helps lower the official trademark filing fees.

Documents Required Based on Type of Applicant

Individual / Proprietor

• Identity proof

• Address proof

• Logo (if any)

• Form TM-48 (if filed through an agent)

Partnership Firm

• Partnership Deed

• Identity and address proof of partners

• Logo

• Power of Attorney

Company or LLP

• Certificate of Incorporation

• PAN of entity

• Registered office address proof

• Logo

• TM-48

Trademark Registration in Delhi: Online Process

Trademark registration in Delhi is conducted entirely online, making it convenient for applicants across the region. Once the documents are prepared, the application is filed electronically and goes through the following stages:

1. Application filing

2. Examination by the Trademark Office

3. Objection or acceptance

4. Publication in Trademark Journal

5. Registration and issuance of certificate

Proper documentation significantly reduces objections during the examination stage.

Conclusion

Understanding the Legalxcode documents required for trademark registration in Delhi is the first and most important step in protecting your brand. Whether you are an individual, startup, or established company, having accurate documentation ensures a smooth and hassle-free registration process.

With Delhi being a major commercial and entrepreneurial hub, securing your trademark early helps safeguard your brand identity, builds credibility, and provides long-term legal protection. Preparing the required documents in advance and seeking professional assistance, if needed, can save time, cost, and effort in the trademark registration journey.