Migrate Emails from Google Workspace to Microsoft 365: A Complete Guide
Learn how to migrate emails from Google Workspace to Microsoft 365 using manual steps or a reliable migration tool for a smooth transition.
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Are you planning to migrate your Google Workspace emails to Microsoft 365? If so, you're in the right place. Moving from Google Workspace to Microsoft 365 is a common step for many businesses today. The reason is simple: Microsoft 365 offers better integration with Office applications, stronger security features, and tools that help teams work more efficiently.
In this guide, we'll walk through why organisations choose Microsoft 365 over the Google Workspace and explain the available ways to migrate emails from Google Workspace to Microsoft 365. We'll also look at how professional software, such as the Shoviv G Suite to Office 365 Migration Tool, can make the entire process faster and more reliable.
Why Migrate Emails from Google Workspace to Microsoft 365?
Microsoft 365 is a business-focused productivity platform used across many industries. When comparing Google Workspace and Microsoft 365, several advantages stand out that make it worthwhile for an organisation to shift:
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M365 has familiar tools such as Outlook, Word, Excel, and PowerPoint
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It has strong integration with Office apps and third-party tools
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Microsoft 365 provides enterprise-level security and compliance features
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Its flexible pricing and subscription plans make it convenient
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A clean, user-friendly interface that improves collaboration and workflow
Considering these facilities and benefits, many organizations choose to migrate Google Workspace mailboxes to Microsoft 365 and improve their efficiency and productivity.
Manual Method to Migrate Emails from Google Workspace to Microsoft 365
Before starting the manual migration process, make sure a few basics are in place:
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Set up your Microsoft 365 domain and create user accounts that will act as the migration targets.
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Assign the required Microsoft 365 licenses to those users.
Steps for Manual Migration
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In the Exchange Admin Center (EAC), start by going to Migration > Add migration batch.
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Next, name the batch, select Migrate to Exchange Online > Google Workspace mailboxes, and then click Next.
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On the prerequisites screen, choose Automatic discovery. After that, click Start and sign in using your G Suite super admin account.
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Once signed in, authorize the APIs. To do this, download the JSON key, note the Client ID and Scope, and then add them through the Google Cloud Console (Security > API Controls > Manage Domains).
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After completing this step, return to the EAC. Click Next, choose Create a new migration endpoint, give it a name, enter the Google admin credentials, and test the connectivity.
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Then, add users either manually or by uploading a CSV file with the SourceEmail and TargetEmail columns.
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After adding users, move on to the configuration stage. Here, select the target domain, choose the items to migrate (emails, contacts, calendars), set the bad item limits, and enable options like Automatically start and Automatically complete.
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Finally, save the batch and monitor progress using View details. Once the migration is complete, update the MX/DNS records and notify users so they can start using Microsoft 365.
Limitations of the Manual Method
Although the manual method is a free option to move your data but it comes with several challenges:
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It requires technical knowledge and careful configuration
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Migration is limited to emails, contacts, and calendars.
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A single mistake can delay or stop the migration.
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There's always a risk of data loss or corrupted mail items.
When it comes to migrating any organization data, they have large volumes of data or multiple user accounts, manual migration can quickly become more trouble than it's worth.
Migrate Emails from Google Workspace to Microsoft 365 Using Shoviv Software
To avoid the headaches of manual migration, many organizations lean towards professional tools. The Shoviv G Suite to Office 365 Migration Tool simplifies the process and helps ensure zero data loss during migration.
Key Features of the Shoviv Migration Tool
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Its simple and intuitive interface, suitable for non-technical users
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The software preserves data integrity and original folder structure
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It allows users to do the bulk mailbox migration
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Saves time by allowing multiple mailboxes to be migrated at once
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A free demo version is available to test before purchasing
With this tool, businesses can complete their migration securely and efficiently without sweating the small stuff.
Conclusion
To sum it up, organisations migrate emails from Google Workspace to Microsoft 365 to benefit from better productivity tools, seamless Office integration, and strong security features. While a manual migration option exists, it's complex and leaves room for errors.
For a smooth, secure, and hassle-free transition, using a professional solution like the Shoviv G Suite to Office 365 Migration Tool is often the smarter choice. It helps ensure complete mailbox migration without data loss, saving both time and effort in the long run.
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