How to Access Outlook Emails Without Exchange - An OST to EML Migration Guide

OST are useful for reading emails without being connected to a network. You may lose access to your Outlook profile if the host server (usually Exchange) crashes. Alternatively, you may need to reduce your Outlook profile in order to read emails with a plain email client. This also happens frequently when moving email from one hosting system to another. This blog will discuss a free procedure for converting OST to EML, or you can use a safe and reliable OST to EML Converter.

What allows users to convert OST files to EML?

The OST, or offline storage table, is dependent on an Outlook profile (which is often secured). In contrast, EML files are portable and allow some degree of transparency. The reasons why IT administrators, forensic analysts, and enterprise users want to convert an Outlook OST file to EML format are as follows:

• EML files can be opened in any mail client and are not dependent on Outlook or Exchange.
• These allow for message-level framing to provide further inspection for compliance, disclosure, and other considerations.
• An EML file stores each email as a single file, making it easier to organize, search, transmit, and archive than an OST file.
• If you share using EML, you can send a specific file rather than your full mailbox or OST archive.

Which Methods Should I Use to Convert OST to EML?

Depending on your needs, you can use a manual solution or a professional tool that has been confirmed by experts. Whether you are a first-time user or an experienced professional, following the instructions step by step makes the conversion simple. The following section explains in full how.

Manually export Outlook OST files to EML.

Converting OST to EML without using Outlook is not a straightforward process. However, if you have a properly set Outlook profile, you can open the OST file in Outlook. Then you can save each email individually in EML format.

To export OST files into EML:

• Open Outlook with the OST file open.
• After that, choose which email you wish to convert.
• Click File, then Save As.
• Then choose Text Only or HTML (Outlook does not include an EML format by default, but you can rename the file to.eml in either format).After saving, change the file extension to.eml.

Shortcomings of the Manual Method

• Only ideal for saving one email at a time.
• Manual renaming has the opportunity for error.
• A functional Outlook profile associated with your original (OST) profile is required.
• Metadata and attachments may not be saved.

Tool-Based Approach to Convert OST to EML

For those who are unable to retain Outlook or must migrate many files at once. A professional DataVare OST to EML Converter is a dependable solution because it may save a single file or hundreds or thousands of files at once. It also keeps metadata, attachments, and email content as they were before the export, eliminating the need for Outlook. Furthermore, preview the content and use its unique filters to improve its clarity and accuracy. This automated solution allows you to convert OST files to MBOX, HTML, PST, MSG and other file formats without causing data loss.

What steps do users take to convert OST files to EML?

• Launch the OST Converter Tool.
• Finally, add and allow the tool to load your OST file(s). Tap Next.
• Then, review your emails and click Next to proceed.
• Next, select EML as the export format. Apply filters.
• Finally, select the destination and click Convert.

Conclusion

Converting OST to EML is more than just a format change it also allows for greater flexibility, portability and long-term email usage. Manual approaches are only practicable in certain instances where MS Outlook is running. However, when it comes to converting quickly, accurately, and scale, automated solutions are the safe bet. Download the trial version of the professional OST to EML File Converter to preserve a few emails for free.